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The Honor Committee seeks to promote positive interactions between students involved with Honor and students from all areas of the University. To this end, the Committee has made available funding for cosponsored events. These events fall loosely into four main categories (Cultural; Educational/Academic; Social; and Other). Additionally, the Honor Committee may be able to offer aid in planning, advertising, staffing, and/or executing events and believes that this sort of collaboration is especially beneficial for everyone involved.The goals of the Honor Committee’s co-sponsorship program include:
To facilitate positive interaction between Honor and various students around Grounds
To improve and create new relationships between the Honor Committee and other students or student organizations, especially those who are traditionally underrepresented
To increase awareness of the benefits of the Honor System and the various policies and procedures of the Honor Committee
To increase the awareness of ways to get involved with the Honor System
To support and promote the endeavors of the University’s diverse student body to foster a united Community of Trust, by emphasizing community members’ shared ideals
The following guidelines are intended to assist you in your completion of the Co-Sponsorship Request Form on the next page of this webform. For a physical, printed copy of the request form, please email the Vice Chair for Graduate Community, Tyler Sesker ([email protected]).
Please submit this Co-Sponsorship Request Form at least 14 days before the event/initiative start date. If the Form is received within 14 days of the event, it will not be considered. Your submission should demonstrate that you have planned and budgeted appropriately. Please also include an itemized budget of costs and income as an attachment to the Form. Further explanation and guidance for successfully completing the form can be found below.We aim to build a deeper relationship between your organization and the Honor Committee. Please provide your organization's General Body meeting times if you would like Honor to provide an education presentation or facilitate a group discussion. If you think there would be a more appropriate way for Honor to present to or interact with your organization, please express your desire for an alternative arrangement. Based on your event's/initiative's audience, you may be contacted by the Vice-Chair for the Undergraduate Community or Vice-Chair for the Graduate Community, respectively, to schedule an in-person or virtual meeting to evaluate how to build an effective partnership.
In consultation with the Honor Committee Chair, the co-sponsorship administrator will evaluate your funding application based on whether it effectively meets at least two or more of the Committee’s Co-Sponsorship program goals, as outlined above.
If your funding request is approved, you will be notified via email of the amount approved. Please allow up to two weeks from form submission to approval notification.
The maximum amount for direct funding is $500 per event. However, co-sponsorships that exceed $500 can be considered on a limited basis. Those that exceed the direct maximum will be presented to the Honor Executive Committee, where a majority vote will approve the funding request.
Co-sponsorships are event-specific and may only be used to pay for pre-approved expenses for that event. Funds may not be used for ongoing operating expenses. Please note that there should be no expectation of continued or recurring funding for any specific event or type of event, regardless of its relative merit or success. A new application must be made for each event, and there may be different outcomes for similar proposals from semester to semester or year to year, depending on a number of considerations.
You can submit supplemental materials to help us evaluate the program or event. Examples of useful supplemental materials may include:
If the co-sponsorship request is approved, the organization will:
Money granted by the Honor Committee can only be disbursed via the Honor Committee’s fiscal administrator and cannot be managed by the Office of the Vice President for Student Affairs or Office of the Dean of Students. If your organization has been granted funding from these offices, you must process the funding from the Honor Committee separately.After your co-sponsorship request has been approved, the co-sponsorship administrator will submit the necessary information for payment processing. This process can take up to two weeks, so we suggest your organization submit the required paperwork at least three weeks before needing the funds. If the funds arrive after the date of the event, it is the responsibility of your organization’s treasurer to reimburse the appropriate organization members.Once the co-sponsorship form has been submitted for payment processing, Evan Pivonka, the Special Assistant to the Honor Committee, can provide updates on the status of the payment. Evan will notify the contact provided on the Co-Sponsorship Request Form when the check is available for pick-up. Alternatively, if your organization has an account with the UVA Fund, funds may be directly deposited into the account. If your check takes longer than expected, please be sure to check your account statements.If you have questions about reimbursement, contact the Vice Chair for Graduate Community, Tyler Sesker ([email protected]), or Evan Pivonka ([email protected]).
The individual completing the Co-Sponsorship Request Form should be your organization’s fiscal administrator (e.g., Treasurer or Co-Sponsorship Chair); if your organization does not have a delineated fiscal administrator, please list a member of the executive committee as your organization’s contact.
The Honor Committee seeks to promote positive interactions between students involved with Honor and students from all areas of the University. To this end, the Committee has made available funding for cosponsored events. These events fall loosely into four main categories (Cultural; Educational/Academic; Social; and Other). Additionally, the Honor Committee may be able to offer aid in planning, advertising, staffing, and/or executing events and believes that this sort of collaboration is especially beneficial for everyone involved. The goals of the Honor Committee’s co-sponsorship program include:
To increase the awareness of the benefits of the Honor System and the various policies and procedures of the Honor Committee
After reviewing these Co-Sponsorship Guidelines, please contact the Honor Committee’s Vice Chair for Graduate Community (VCGC), Tyler Sesker ([email protected]), at least 7 days to the event to discuss how the Honor Committee can support your organization’s event or initiative. If the request is received within 7 days of the event, the request will not be considered. The VCGC may reach out for additional information or request an in-person (or virtual) meeting to evaluate best how to build an effective partnership. If your co-sponsorship request includes a request for funds, please complete the following Co-Sponsorship Request Form. The Co-Sponsorship Request Form can be found on the next page of this document. Your Co-Sponsorship Request Form should demonstrate that you have planned and budgeted appropriately. Please also include an itemized budget of costs and income as an attachment to the Co-Sponsorship Request Form. Further explanation and guidance for successfully completing the request form can be found below. Our goal is to build a deeper relationship between your organization and the Honor Committee. If you would like for Honor to provide an education presentation or facilitate a group discussion, please provide your organization’s General Body meeting times. If you think there would be a more appropriate way for Honor to present to or interact with your organization, please express your desire for an alternative arrangement to the VCGC. The VCGC, in consultation with the Honor Committee Chair, will evaluate your funding application based on whether it effectively meets at least two or more of the Committee’s Co-Sponsorship program goals, as outlined above. If the VCGC and Chair approve your funding request, the VCGC will notify you of the amount of funding approved via email. Please allow up to two weeks from form submission to approval notification.
If the co-sponsorship request is approved, the student organization will:
Money granted by the Honor Committee can only be disbursed via the Honor Committee’s fiscal administrator and cannot be managed by the Office of the Vice President for Student Affairs or Office of the Dean of Students. If your organization has been granted funding from these offices, you must process the funding from the Honor Committee separately. After your co-sponsorship request has been approved, the VCCR will submit the necessary information for payment processing. This process can take up to two weeks, so we suggest that your organization submits the required paperwork at least three weeks in advance of needing the funds. If the funds arrive after the date of the event, it is the responsibility of your organization’s treasurer to reimburse to the appropriate organization members. Once the co-sponsorship form has been submitted for payment processing, Evan Pivonka, the Special Assistant to the Honor Committee, can provide updates on the status of the payment. Evan will notify the contact provided by on the co-sponsorship form when the check is available for pick-up. Alternatively, if your organization has an account with the UVA Fund, funds may or may not be direct-deposited into the account. If your check takes longer than expected, please be sure to check your account statements. If you have questions about reimbursement, contact the Vice Chair for Graduate Community, Tyler Sesker ([email protected]), or Evan Pivonka ([email protected]).
The individual completing the Student Funding Program Application should be your organization’s fiscal administrator (e.g., Treasurer or Co-Sponsorship Chair); if your organization does not have a delineated fiscal administrator, please list a member of the executive committee as your organization’s contact.
The Vice Chair for the Graduate Community, along with the Chair, will evaluate your funding application based on whether it meets at least two of the Honor Committee’s co-sponsorship program goals on this document.
You are welcome to submit supplemental materials to help us evaluate the program or event. Examples of useful supplemental materials may include:
The maximum amount for direct funding is $500 per event. However, co-sponsorships that exceed $500 can be considered on a limited basis. Those that exceed the direct maximum will be presented to the Honor Committee, where a majority vote will approve the funding request. Co-sponsorships are event-specific and may only be used to pay for pre-approved expenses for that event. Funds may not be used for ongoing operating expenses. Please note that there should be no expectation of continued or recurring funding for any specific event or type of event, regardless of its relative merit or success. A new application must be made for each event, and there may be different outcomes for similar proposals semester to semester or year to year, depending on a number of considerations.
